Controlled Access to Confidential Data

Your organization likely handles sensitive information that needs to be secured from access by unauthorised users. Failure to control access can cause a disastrous loss of your valuable assets. The core concept of access control is to operate as a cautious gatekeeper setting the conditions under which individuals can handle sensitive material. However, as organizations evolve and change, the original procedures for handling data may not be the best or permissible. This can result in sensitive data being available to unauthorised users, whether within the organization or outside.

Inadequate control can lead to the loss of data belonging to a primary party, like customer and employee information. Such a breach may expose your organization to costly penalties from regulatory authorities, fines or lawsuits. It could also affect your clients’ and customers trust.

The management of access is an both an organizational and technical process. Getting secure access to confidential information requires the proper balance of policies processes, and technologies. These are necessary to ensure that your business adheres to the industry’s regulations and standards as well as to ensure that your business is agile and ensures that customers and clients trust.

For instance, you should, ensure that your physical security protocols are in place. This includes requiring employees to store documents, thumb drives and backups of personal data in locked cabinets, and also to notify security personnel of any visitors to your premises. It is also crucial to create an “need-to-know” for all access. This requires employees to use passwords, two-factor authentication, and to review their privileges frequently.

June 6, 2024